Category: Events and Activities

How do I reserve a room?

All room reservations must be submitted by the club’s advisor or the Office of Student Activities.

1. Go to the UP Portal.
2. Log-in.
3. In Campus Events click on Reserve a Room.
4. Go to MyAccount and the Log-in again for security reasons.
5. Before you request a space on campus, please click on the Browse for Space tab to see if room is available on the date and time you need – this will help speed up the process.
6. Go to Reservations and then click on Request a Space – this will bring up the reservation request form for you to input the specific information in order to find the right space.
7. All boxes with a red asterisk need to be filled in to find a space. It may take a couple of tries to find the appropriate space, but once you do click on the green cross to select your location.
8. Once the space shows up on the selected locations scroll to the bottom of the page and click on the Continue button.
9. A page will show up where you can enter the following information: Event Name, Event Type, Group Details (your contact information), Other Information (University Calendar, Set-up and Break-down time, etc.), AV, Catering, and Set-up Needs, Account Number (required), then click the Submit Reservation button.
10. You will automatically receive an email that your request has been submitted. Once the request has been approved you will receive a confirmation email from University Events.
11. If you have any questions when requesting a reservation, please contact University Events.
12. If you need to make any changes to your reservation after you submitted it, you can log back into the system and click on Reservations and then click on View My Requests.
13. To make changes you click on the reservation you would like to make changes to, and navigate the reservation to make specific changes.