Audio Visual Services

Audio Visual Services (AVS) supports faculty, staff, and university guests in their use of audiovisual technology for classes, meetings, and events.

Services

• Delivery and setup of AV equipment for classes, meetings, and events
• Rapid response troubleshooting
• Short-term equipment rentals for faculty and staff
• Training for faculty on the use of classroom technology
• Video conferencing and webinar assistance
• Audio and video recording, editing, and streaming
• Preventative maintenance and repair of campus equipment
• Media duplication and transfers
• Recycling of outdated or broken equipment
• Consultations for projects, new installations, and AV system upgrades

Faculty experiencing an issue with classroom technology are encouraged to call AVS immediately for troubleshooting assistance at 503-943-7774.  If AVS is unable to resolve the issue quickly, an alternative solution will be proposed to minimize downtime and get the class back up and running as soon as possible.

Students wishing to borrow AV equipment will be redirected to the Digital Lab. 

Issues with passwords, software installation, or office computers will be rerouted to the Help Desk.

Hours

Spring / Fall Semester                                  

8 a.m. - 9 p.m. Monday - Thursday
8 a.m. - 5 p.m. Friday

Summer / No Classes

8 a.m. - 5 p.m.  Monday - Friday

AVS is closed on weekends.  For emergency assistance outside of normal hours of operation, you may still dial the front desk phone number to reach the on-call technician. 

Equipment Rental

Faculty and staff may request to borrow equipment by emailing, calling, or visiting the AVS office.  When using EMS to reserve a campus location, AV equipment should be requested on the same service order.

Semester-long, repeating orders should be made at least a week before the semester starts, while one-time orders should be made at least 3 business days in advance. All requests are filled on a first-come, first-serve basis, and equipment availability is always dependent on current demand.

While the maximum rental duration may vary depending on equipment type and availability, AVS equipment can generally be borrowed for up to 1 week at a time.

AVS offers the following portable equipment for checkout:

• Laptop
• iPad
• Video camera
• Web camera
• Document camera
• Digital camera
• USB microphone
• Handheld microphone
• Lapel microphone
• Podium microphone
• Audio recorder
• Conference phone
• Bluetooth speaker
• PA speaker system
• Audio mixer
• Digital projector
• Projection screen
• Smart cart (includes digital projector, laptop, Blu-ray player, & speaker)
• TV cart (includes Blu-ray player)
• Laptop lab (includes 32 laptops)
• Wireless advancer
• Laser pointer
• Display easel
• Flip chart easel (includes flip chart pad, does not include markers)

Charges for Labor Outside of Core Hours

Borrowing equipment is free of charge for staff, faculty, and campus groups.  Labor is also free of charge for requests scheduled during core hours of operation.

Labor provided for events outside of core hours will incur a $25.00 per hour charge with a two-hour minimum.

Events are defined as activities or functions that are sponsored by a group within or outside of the university community and within or outside the scope of support of in-class academics.

Charges for Lost or Broken Equipment

If borrowed equipment is not returned to AVS, or if returned equipment has been damaged beyond what could be considered wear and tear of normal use, a charge for the cost of replacement will be issued to the borrowing department.  The cost of replacement varies widely depending on the type of equipment.

Questions?
503.943.7774, av@up.edu

AV Services is located in Franz Hall 005