Types of support and ways to access them
What is a confidential employee?
Confidential resources at the Health and Counseling Center
Confidential employees: Campus Ministry and priests
What is a responsible employee?
Employees with a responsibility to report
Confidentiality at university awareness events
Process overviews and flowcharts
When sexual or gender-based harassment, misconduct, or violence occurs, the University’s primary concern is for the safety, health, and wellness of those who are affected. The University offers a variety of resources and support to assist affected students as outlined below. The University encourages affected students to speak to someone about what happened and to obtain information about types of support that are available.
The following types of support are available to students. These are general examples and is not an exhaustive list:
Support can be obtained by contacting on-campus or off-campus resources.
The resources on campus that most directly provide support are Confidential Advocates, the Health & Counseling Center, and the Title IX office.
Resources are divided into three groups as follows: On-Campus Confidential Resources; On-Campus Resources; and Off-Campus Resources.
The University recognizes not every individual will want to or be prepared to make a formal report to the University or to law enforcement. Students seeking to talk to someone about an incident of sexual or gender-based harassment, misconduct, or violence in a confidential manner without making a report to the University or initiating any investigation or action by the University or the police can access confidential resources as outlined and described in this policy below.
When information is shared with a resource on campus, the level of confidentiality that can be provided by a resource depends on (i) whether the resource has been designated a confidential employee, and (ii) whether there are any exceptions to that resource’s ability to maintain confidentiality.
In this section, we have listed on-campus resources that have been designated as confidential by the University for purpose of the University’s reporting policies and processes. In addition to setting out contact information for the resources, information has been provided about any exceptions to confidentiality. Information about the extent of confidentiality and exceptions to confidentiality can be complicated. If a student has questions or concerns about confidentiality, the University encourages students to ask these questions directly to confidential employees before sharing information that the student wishes to keep confidential.
All confidential resources on campus will be marked as a confidential employees for Title IX purposes on the University’s directory.
HCC Staff and Counselors
503.943.7134
hcc@up.edu
HCC website | Counseling Center website
Orrico Hall Lower Level
Pilot Helpline (after hours support)
503.943.7134, option 3 (Available 24/7)
More information on after-hours primary care
There are a few exceptions to confidentiality when information is shared with HCC counselors, Pilot Helpline, and HCC staff. They may need to disclose information to others when: (1) a student shares intent to harm oneself or someone else; (2) a student shares information about current abuse or neglect of a minor or vulnerable adult; or (3) a court order orders disclosure. If the student is under the age of 18, University employees are required to report certain information shared because they are state-mandated reporters of child abuse. Outside of these exceptions, the University will treat information shared with HCC counselors, Pilot Helpline, and HCC staff confidentially.
Please note, any information shared with HCC counselors, Pilot Helpline, and HCC staff is held in the strictest confidence. Generally, courts recognize the confidentiality of information shared with counselors, although there may be exceptions. Many courts also recognize the confidentiality of information shared with a medical practitioner, although there may be exceptions.
It is likely that information shared with HCC staff who are not counselors or medical practitioners will not be treated as confidential by courts. This means, for example, that if a civil or criminal case develops, the employee could still be called as a witness or required to turn over any related documents or notes the employee keeps in a court proceeding.
Campus Ministers
503.943.7131
ministry@up.edu
Campus Ministry Website
Main office at St. Mary’s Student Center
All Pastoral Residents
Religious members of the Holy Cross (CSC) community on campus
Note: Some Priests and members of the Holy Cross (CSC) community may not be confidential resources and are responsible employees required to report any potential matters to the Title IX Office. For example, Priests and members of the CSC community who serve as Hall Directors and those with University-wide administrative duties (the President, Vice Presidents, and any other position serving on the President’s Leadership Cabinet) have the discretion to receive information under the Sacrament of Reconciliation or Confession but otherwise are not confidential resources. If a student speaks with priest or members of the Holy Cross (CSC) community who fall under these exceptions and are not confidential and the communication is outside such sacraments, the report will not be treated confidentially, and the priest will need to report any potential Title IX matter to the Title IX Office. Communications that are within the Sacrament of Reconciliation or Confession will be treated confidentially.
Please see the following directories for religious members of the Holy Cross community who are Title IX Confidential Resources, and which members are Title IX Responsible Employees (required to make a report).
Pastoral resident directory
Staff/Faculty directory
Holy Cross directory
There are a few exceptions to confidentiality when information is shared with campus ministers and priests. Campus ministers and priests may need to disclose information to others when: (1) a student shares intent to harm oneself or someone else; (2) a student shares information about current abuse or neglect of a minor or vulnerable adult; or (3) a court order orders disclosure. Except for these exceptions, the University will treat information shared with campus ministers and priests confidentially.
Please note, any information shared with a priest in the Sacrament of Reconciliation (also referred to as the Sacrament of Confession) is held in the strictest confidence. Generally, courts will likely recognize the confidentiality of information shared with priests under the Sacrament of Reconciliation or Confession, although there may be exceptions.
It is likely that information shared with Campus Ministry staff or with priests outside of the Sacrament of Reconciliation or Confession will not be treated as confidential by courts. This means, for example, that if a civil or criminal case develops, the employee could still be called as a witness or required to turn over any related documents or notes the employee keeps in a court proceeding.
There are offices and individuals on campus available to support students following an incident of sexual or gender-based harassment, misconduct, or violence, but students should note that the following employees are obligated to report student disclosures to the University if they receive information about potential prohibited conduct. Therefore, these University employees are considered responsible employees by the University. Students may choose to connect with these offices and individuals if they want the University to engage its Title IX processes and policies.
If a campus administrator, faculty member, or staff member is not specifically designated as a Confidential Employee as described above, the individual has a duty to report information to the Title IX Office. Individuals on campus who have a duty to report are sometimes referred to as “Responsible Employees.”
The following are specific University offices, employees, and University community members who have a duty to report information to the Title IX Office or engage in Title IX processes such as investigations:
800.745.3261 (Toll free) or 503.943.8982
titleix@up.edu
Residence Life Office
All staff at Residence Life including the Director of Residence Life, Residence Life administrative office staff, hall directors, assistant hall directors, and resident assistants
503.943.7205
reslife@up.edu
Residence Life Website
Tyson Hall 123
Student Conduct Office, including:
Joshua Bode, Assistant Director for Student Conduct and Community Standards
503.943.7205
bode@up.edu
Student Conduct Website
Tyson Hall 123
Campus Safety Office
All staff at Campus Safety Office including the Director of Campus Safety, Campus Safety Officers, and Dispatchers, and any other Campus Safety staff member
503.943.7161
campussafety@up.edu
Campus Safety Website
Haggerty Hall 100
All University employees with administrative and management duties: president and vice presidents, associate vice presidents, provost and associate/assistant provosts, and deans and associate/assistant deans.
All University employees with any type of supervisory duty (including supervisory duties overseeing student employees). However, if an employee in this category is specifically designated a Confidential Resource, that employee does not have a duty to report information to the Title IX office.
All University faculty. However, if an employee in this category is specifically designated a Confidential Resource, that employee does not have a duty to report information to the Title IX office.
All administrative staff in the Office of Residence Life, hall directors, assistance hall directors, and resident assistants.
All athletics staff, including all coaching staff.
All non-HCC counselors, such as academic counselors at the University’s schools and academic counselors assigned to the Athletics Department.
If a campus administrator, faculty member, or staff member is not specifically designated as a Confidential Resource as described above, the individual has a duty to report information to the Title IX Office.
The University may coordinate informational or public awareness events regarding sexual and gender-based harassment, misconduct, and violence. Such events include “Take Back the Night,” the Clothesline Project, candlelight vigils, protests, “survivor speak outs,” and other such forums during which students may disclose their experiences with sexual and gender-based harassment, misconduct, and violence. Generally, when students disclose information at these types of events, such disclosure will not be considered notice to the University for purposes of initiating the University’s obligation to investigate and/or address any particular incidents. However, such events may inform the need for campus-wide education and prevention efforts. In order for confidentiality to apply to an event, event organizers should make a specific request to the Title IX Office, which will be considered on an individual basis. This is also so that the Title IX Office can keep appropriate records regarding the confidential nature of the event.
The following are off-campus resources available to students. The level of confidentiality provided depends on the policies of each off-campus resource.
Victim Rights Law Center (VRLC)
Provides confidential free advocacy and support to survivors of sexual assault.
503-274-5477
www.victimrights.org
Call to Safety (formerly known as Portland Women’s Crisis Line)
Provides confidential advocacy, support, and information about resources. This resource is available to individuals of all sexes/genders, as well as those directly or indirectly affected, or those supporting individuals who are affected. Call to Safety also provides services related to domestic violence and stalking.
888.235.5333
support@calltosafety.org
calltosafety.org
Sexual Assault Resource Center
Provides confidential advocacy, support, and information about resources. This resource is available to individuals of all sexes/genders, as well as those directly or indirectly affected, or supporting individuals who are affected.
503.640.5311
sarcoregon.org
Q Center
Provides resources and referrals for the LGBTQ community.
503.234.7837
info@pdxqcenter.org
pdxqcenter.org
Forge
Forge provides services to transgender, gender non-conforming, and gender non-binary survivors of sexual assault.
414.559.2123
forge-forward.org
YWCA
YWCA provides support and information related to situations of domestic violence.
503.988.6400
ywcapdx.org
portlandoregon.gov/gatewaycenter
Raphael House
Raphael House provides support and information related to situations of domestic violence.
503.222.6507
raphaelhouse.com
Portland Police Bureau
The Portland Police Bureau can aid in investigating reports of sexual assault and pursuing a criminal case.
Emergency: 911
Non-Emergency: 503.823.3333
portlandoregon.gov/police
University of Portland
5000 N. Willamette Blvd.,
Portland, Oregon 97203-5798
503.943.8000
