Contracts and Forms

Housing Contract

All students residing on campus must read and agree to the terms and conditions of the residence hall and food service contract before taking occupancy of their room. The contract is for the entire academic year. It is important that the information in the contract is reviewed carefully by students and shared with parents/guardians.

At the time you apply for on-campus housing, you agree to the terms and conditions of the housing contract, contingent on your selecting or being assigned housing on campus. For students under 18, there is a section on the application that must be completed by a co-signer (a parent or guardian), agreeing to the terms of the contract.

2024-25 Residence Hall & Food Service Contract

 The following policies and fees are reflected in the 2024-2025 Housing and Dinning Contract that students agree to when submitting their housing application.

RELEASE FROM CONTRACT:

Students may be released from the housing contract under any one of the following circumstances: (a) withdrawal from the University; (b) marriage; (c) required care of dependent; (d) graduation; (e) approved study abroad; (f) extenuating circumstances that are beyond a student’s control, and that were not present at the time of housing selection, and that are generally related to acts of God (financial-related reasons including expense, and physical- or health-related reasons for which the University offers supportive resources on campus, will not be considered under the extenuating circumstances criterion in cases where the student is planning to continue their enrollment and coursework at UP). Requests to be released from this contract must be submitted to the Office of Residence Life via the eRezLife portal and must be accompanied by appropriate documentation that confirms one or more of the aforementioned criteria. If a student moves out of a residence hall during the school year without an approved release, housing costs for the remainder of the semester will be charged to their account. Housing contract cancellation fees will be assessed based on the following schedule, dependent on the date that the cancellation request is submitted through eRezLife:

Contract Cancellation Fee Schedule

• Housing application submission date to March 1: $300 cancellation fee
• March 2 to April 15: $1,000 cancellation fee
• April 16 to July 15: $1,500 cancellation fee
• July 16 to September 10 (including “no-shows”): $2,000 cancellation fee

The housing contract cancellation fees listed above are separate from the non-refundable housing reservation deposit that continuing students pay in order to reserve housing for the upcoming year.

Housing contract cancellations will not be approved for students who are within their first two years of college (or still within the two-year window after their high school graduation) as they are required to live on campus.

Privileges as a campus resident end the day the release is effective. Residence privileges for seniors graduating spring semester terminate at 12:00 p.m. on the Monday immediately following Spring Commencement. If a student re-enrolls at the University of Portland within the contract period, the contract charges will automatically be reinstated. All students must consult with their Hall Director and the Office of Residence Life prior to moving out of the residence hall.

CANCELLATION OF CONTRACT:

Students removed from housing for violating any terms of this contract, Life on the Bluff, or the University Bulletin, or who are removed for nonpayment of institutional charges, will be responsible for full room and board charges through the remainder of the semester. The University may decide to cancel a student’s contract if the student does not move in (including “no shows” on Move In Day) or if the student is found to not be actively living in their assigned space. This will result in a contract cancellation fee being charged to the student’s account. The amount of the contract cancellation fee will depend on the date (see the fee schedule above).

Petition Form to Cancel Housing Contract: Use this form if you signed a housing contract for the academic year but wish to be released from that contract. Students may be released from the housing contract based on a few specific criteria that are listed in the contract and on the form. If a student moves out of a residence hall during the school year without an approved release, housing costs for the remainder of the school year will be charged to their account.